Manage tenants, leases and spaces — not spreadsheets
HeyOffice gives landlords and building managers a single platform to onboard tenants, generate and sign leases, track occupancy and collect rent — purpose-built for flexible offices and multi-tenant properties in Hong Kong.
The kind of spaces HeyOffice is built for
Flexible office · Hong Kong
Central district
Meeting room
Co-working floor
Private suite
Shared amenitiesFrom empty unit to paying tenant in six steps
Add a building
Create a location, add floors and units with their capacity and type.
Onboard a tenant
Register their company and contacts as members. Link them to a unit.
Generate the lease
Pick a template, fill in dates and rent — send for eSign in one click.
Set up billing
Create a recurring plan for rent and services. First invoice is sent automatically.
Hand over mailroom
Tenant registers a virtual address. Mail is scanned and forwarded per their preferences.
Manage ongoing
Renewals, tickets, additional services and move-outs — all in the same platform.
Know every tenant, unit and contact without touching a spreadsheet
Each tenant gets a rich member profile linked to their unit — contacts, subscribed services, mail preferences and ticket history all in one record. Occupancy updates the moment a lease starts or ends.
Unified tenant directory
Every company, contact and unit in one searchable record. Know which tenant occupies which floor, who their key contacts are, and what services they subscribe to — without hunting across spreadsheets.
Occupancy at a glance
See live occupancy, upcoming move-outs and vacant units across every location. Plan ahead before a space sits empty.
Move-in / move-out tracking
Log commencement and expiry dates tied to the member record. Get notified when a lease is approaching renewal so you never miss a follow-up.
Multi-entity support
Tenants with multiple entities or sub-companies are kept clean — one parent, multiple contacts, one billing account.
Apex Consulting Ltd
12F, Unit A · Since Jan 2024
Bright Ideas Agency
8F, Unit B · Since Mar 2023
Northwind Group
15F, Suite 2 · Since Sep 2022
14 / 18
Occupied units
2
Renewing soon
18 mo
Avg tenure
Apex Consulting Ltd
Office Lease · Expires 31 Dec 2025
Bright Ideas Agency
Licence Agreement · Expires 28 Feb 2026
Northwind Group
Office Lease · Expires 30 Sep 2025
+ New agreement from template
Fill tenant details → send for eSign in 30 seconds
From template to signed lease in minutes, not days
Build your standard office lease and licence templates once. When a new tenant is ready, generate their agreement, send for digital signature and store the executed copy — all without leaving HeyOffice or firing up Word.
Template-driven lease creation
Build standard lease and licence templates once. Generate tenant-specific agreements in seconds — no more copy-paste from a Word doc.
Built-in eSign
Send agreements for digital signature and track status in real time. Both parties get a signed PDF automatically when execution is complete.
Renewal reminders
HeyOffice surfaces contracts expiring in 30, 60 and 90 days so your team can engage tenants before they look elsewhere.
Full audit trail
Every view, sign event and amendment is logged with timestamp and user. Non-repudiation built in, no extra legal tech required.
See every unit, floor and resource across your portfolio
Define each building, add floors and map units to tenant records. Shared amenities — meeting rooms, event spaces, car parks — live in the same system so bookings, billing and availability are always consistent.
Multi-location portfolio
Add every building, floor and unit. Assign tenants, capacity and amenities — see the whole portfolio from one dashboard.
Unit & resource inventory
Track offices, hot desks, meeting rooms and shared facilities. Know what is leased, what is available and what needs maintenance.
Shared amenity bookings
Tenants can request meeting rooms, event spaces or storage units through the member portal — bookings appear on your dashboard instantly.
Access & service bundles
Bundle parking, storage, internet and cleaning into a tenant's plan. Services are trackable and billable from the same record.
Central Tower, 12/F
Wan Chai Hub, 8/F
Automated billing that runs each month without your team lifting a finger
Recurring invoices, Stripe-powered online payment and a clean month-end summary — all tied to the same tenant record you manage everywhere else.
Recurring rent and service charges billed automatically each cycle
Pro-rated invoices for mid-month commencements or terminations
Stripe-powered online payment for tenants — no chasing bank transfers
Clean month-end with all invoice history per tenant in one view
Credit notes and adjustments without touching your accounting system
Give tenants a virtual address — handle all their mail digitally
Tenants register a Hong Kong address through HeyOffice. When mail arrives at your building, your team scans it and the tenant is notified instantly. They can choose to collect, forward or discard — no phone tag, no manual logging.
- Scan, label and assign mail to tenant in seconds
- Tenant decides forwarding or pickup from their member portal
- Full mail history per tenant for audit and corp sec
See whether HeyOffice fits your portfolio
We will walk through tenant management, lease workflows and mailroom — with your building in mind, not a generic demo.